10 Robust Alternatives to Robin for Seamless Workplace Management

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Best workplace management software offering centralized facility management enriched with in-depth analytics.

Best for: Small, medium and large companies

FMS Workplace is a workplace management software designed to streamline and optimize multiple aspects of facility and workspace management. It offers a centralized platform for businesses to efficiently manage their facilities, assets, and resources, enhancing overall operational efficiency and employee experiences.

What Makes It Unique?

FMS Workplace is known for its holistic approach to workplace management, integrating multiple features into a single platform. Its unique selling points include comprehensive analytics, advanced customization options, and a user-friendly interface that caters to diverse industry needs.

Key Features

• The facility management module helps manage all facility-related tasks and resources from a single dashboard.
• Visualize and allocate office spaces, workstations, and meeting rooms efficiently with Space management
• Streamline visitor check-ins, enhance security, and improve guest experiences with Visitor management
• Optimize lifecycle management and utilization with asset tracking module
  Automate the process of raising maintenance tickets, scheduling repairs, and ensuring regular maintenance tasks are done in a timely manner.
• Analytics and insights into workspace utilization, resource allocation, and operational patterns.

Pricing

Available on request

02

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Best workplace management solutions for space planning, facility management, and employee experience enhancement.

Best for: Small, medium and large companies

iOFFICE is a workplace management software designed to optimize office management, facility planning, and employee experiences. The platform is known for its flexibility, enabling companies to scale the solution according to their specific needs. Rather than offering a one-size-fits-all solution, iOffice provides various configuration options, ensuring that organizations can customize the platform according to their unique workflows and processes.

What Makes It Unique?

iOFFICE stands out through its integrated approach to workplace management. It provides a suite of integrated modules that cater to different aspects of facility and workplace management, such as space management, asset tracking, room booking, move management, and more. It works with the tools you already have and gets your workplace ready to use new things like smart sensors and computer intelligence.

Key Features

• The space planning feature helps you allocate and manage a workspace efficiently, optimizing utilization and accommodating growth.
• Streamline maintenance tasks, work orders, and asset management with Facility Management
• Enhance employee experiences through tools like room booking, visitor management, and workplace apps.
• It offers a suite of tools that integrate seamlessly, creating a comprehensive workplace ecosystem

Price

Available on request

03

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Best workplace management software for space planning, utilization tracking, and workplace analytics.

Best for: Small, medium and large companies

SpaceIQ is a cloud-based workplace management software for workspace planning, utilization tracking, and facility management. It provides tools for floor plan visualizations, seating arrangements, space allocation, and move management. It allows for real-time space optimization, which is especially useful for companies that employ flexible seating arrangements or are undergoing restructuring.

What Makes It Unique?

SpaceIQ stands out from other tools due to its focus on workplace analytics and space utilization. It offers a unique blend of features that allow businesses to not only manage their spaces efficiently but also gain valuable insights into how those spaces are being utilized. By understanding how spaces are being utilized, you can make informed decisions on how to allocate resources, plan for expansions, or even adapt layouts to better suit your employees’ needs.

Key Features

• With its asset management module, you can track, monitor, and manage various assets like furniture, equipment, and IT resources.
• Employees can access and interact with the system to book spaces, locate colleagues, report maintenance issues, and more.
  It assists in move planning, task assignment, and coordination.
• It ensures that relocations, expansions, or any form of spatial transitions are seamless and efficient.
• The facility maintenance module help streamline maintenance tasks, work orders, and asset management for smooth operations.

Pricing

Available on request

04

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Best workplace management software with advanced tools for desk reservations and room booking.

Best for: Medium and large companies

Envoy is a versatile workplace management software that can be used to enhance office operations, visitor management, and workspace optimization. It allows you to streamline visitor check-ins, manage office resources, and create a seamless and secure workplace environment. It supports multiple languages and can be used in offices around the world. This is particularly beneficial for multinational companies that need a consistent visitor management experience across different locations.

What Makes It Unique?

Envoy Workplace is a unique platform that encompasses all workplace necessities—from efficient desk and room reservations to delivery management and integrated occupancy analytics. Users can find and secure the optimal conference room, with features that ensure rooms are genuinely utilized and that attendees are reminded of their commitments. Moreover, Envoy’s desk management system gives employees the flexibility to book the exact workspace they require by providing insights into seating arrangements and availability.

Key Features

• It offers a comprehensive view of occupancy and space usage trends, providing critical data to inform workspace decisions.
• By integrating WiFi and access control badge data, it offers a consolidated view that provides accurate insights into attendance.
  It facilitates collaboration by coordinating workplace schedules, allowing employees to invite coworkers to join them onsite.
• Employees can swiftly report workplace issues using Envoy, ensuring quick resolutions
• With customizable floor plans, employees can effortlessly locate coworkers’ desks and essential resources like printers and emergency exits.
• It Enables employees to conveniently reserve the ideal desk for their needs, whether planning ahead or seeking a last-minute spot
  It automatically releases unused rooms, ensuring employees always find collaborative spaces

Pricing

Envoy’s pricing model varies based on factors such as organization size, the features needed, and the level of customization required. They offer a free plan. Typically, the paid plans start at – $109 per location per month and go up to $329 per location per month.

05

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Best workplace management software for maintenance management and asset tracking for efficient facility operations.

Best for: Small and medium companies

Clearooms is a workplace management software designed to manage tasks such as office space allocation, desk booking, and room management. It helps optimize workspace utilization, enhance collaboration, and simplify administrative tasks. It offers an all-in-one solution to book meeting rooms, possibly providing features like scheduling, capacity selection, equipment needs, and more.

What Makes It Unique?

Its real-time feature allows users to check room and desk availability and make reservations using the Clearooms app from anywhere. The quick setup process is user-friendly: simply name your office, upload a floor plan, designate bookable areas, and onboard your team. Beyond functionality, Clearooms offers a personalized touch with custom branding for meetings and clear signage for departmental gatherings. Clearooms integrates seamlessly with Google and Outlook, ensuring continuous connectivity and synchronization, making it the go-to solution for modern workspace management.

Key Features

• Manage both desk and room bookings within a single unified platform
  Enables users to quickly view availability across floor plans with Instant Availability
  Access room and desk facilities, meeting details, attendees, and more.
• Easily see which spaces are booked and which are available with Interactive Floor Plans
  Designate specific desk clusters for certain teams to enhance collaboration.
• Integration with calendars like Google and Outlook ensures sync across platforms.
  Streamlined access and secures use without needing additional passwords.
  Option to lock desks for permanently assigned employees or for maintaining social distancing.
• Generates reports to gain insights into workspace utilization and to optimize layout.

Pricing

Available on request

06

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Best workplace management software with customized features for space planning, move management, and workplace analytics.

Best for: Small and medium companies

Ronspot is an all-in-one workplace management software for enhancing workspace allocation, desk booking, and resource management. It provides organizations with a platform to streamline workspace utilization, enhance employee collaboration, and foster a flexible work environment.

What Makes It Unique?

Ronspot offers a unique combination of features such as real-time desk booking, office parking space booking, and meeting room booking which empowers employees to manage their workspace resources efficiently. The platform’s intuitive interface ensures quick adoption among users, while its advanced analytics give organizations valuable insights into space utilization. Ronspot prioritizes the user experience of employees, ensuring that the interface is intuitive and user-friendly. This aids employees in easily navigating the system and making the most of its capabilities, resulting in increased satisfaction and efficiency. It offers a robust space management feature that allows organizations to efficiently manage and allocate workspace resources. Whether it’s desk assignments, meeting rooms, or other facilities, this feature ensures optimal utilization and reduces wasted space.

Key Features

• Its core feature is its robust scheduling platform, enabling users to seamlessly book and manage workspaces.
• It promotes efficient resource allocation and reduces booking conflicts.
• Recognize diverse enterprise needs and provide customizable solutions, ensuring adaptability and scalability as businesses evolve.
• It integrates effortlessly with various organizational tools, from calendars to HR systems, facilitating smooth data flow between platforms.
• It emphasizes stringent data security, ensuring user information remains protected and secure.

Pricing

Available on request

07

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Best workplace management software for workspace scheduling, room booking, and space utilization analysis for optimized office management.

Best for: Medium and large companies

Condeco is a comprehensive workplace management software to optimize various aspects of office space utilization, meeting room management, and workplace analytics. It provides an easy-to-use interface for booking meeting rooms, allowing users to check availability, book spaces, and integrate with other calendar systems.

What Makes It Unique?

Condeco sets itself apart in the crowded field of workplace management tools by offering a sophisticated suite of features and functionalities that aim at comprehensive office space optimization. Through detailed monitoring and utilization analysis, it help organizations to understand their space, and promote correct space control, access, and occupancy. Further, it provides impeccable control over space occupancy and rules on space booking.

Key Features

• Manage desk and room bookings and optimize space utilization through Workspace Scheduling
• Streamline booking, coordination, and management of meeting spaces with Meeting Room Management
• Enable employees to book workspaces flexibly based on their needs
• Workplace Analytics for insights into space utilization trends, enabling informed decision-making

Pricing

Available on request

08

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Best workplace management solution for space planning, Move management, and workplace communication.

Best for: Medium and large companies

OfficeSpace is a comprehensive workplace management software for streamlining activities like -office space allocation, utilization, and collaboration. It allows users to book conference rooms and meeting spaces, ensuring that teams can collaborate effectively without double-booking conflicts. Employees can use the platform to submit service requests or report issues, streamlining the process for facility managers to address and resolve them.

What Makes It Unique?

OfficeSpace stands out through its emphasis on interactive floor plans and visual workspace management. Unlike traditional workplace management tools, OfficeSpace offers a unique approach that allows users to interactively visualize, allocate, and manage office spaces through dynamic floor plans. The software features a visual directory that allows employees to quickly find colleagues, meeting rooms, amenities, and other spaces within an office.

Key Features

• Interactive floor plans to visualize and manage office spaces through interactive and customizable floor plans
• Workspace allocation to assign workspaces based on employee preferences and requirements
• Move management to simplify employee relocations within the office space
• Seating arrangements to easily create and adjust seating arrangements for teams and departments.

Pricing

Available on request

09

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Best workplace management software for booking and workplace analytics features

Best for: Medium and large companies

Teem is a workplace management software designed to optimize various aspects of office space utilization, meeting room management, and employee experience enhancement. With its workplace analytics, it empowers businesses to craft superior workplace experiences by offering insights into space utilization and employee preferences. The platform also prioritizes security and convenience with its seamless visitor management system. With digital displays outside conference rooms, users can see the room’s status, book it on the spot, or view upcoming reservations.

What Makes It Unique?

Teem introduces a range of distinctive features that transform workplace management. With efficient space and desk reservations to intuitive navigation tools, Teem optimizes everyday tasks. Its meeting room booking system guarantees smooth room bookings, and its workplace analytics enable informed, data-backed choices for better experiences. Moreover, Teem offers solutions for a safe and flexible return to the office.

Key Features

• Allows users to book rooms and desks, ensuring optimal space and resource utilization
• It syncs with digital screens to display room timetables, reservation details, and related information
• Its solutions for returning to the office emphasize a balanced approach, valuing both adaptability and safety for a seamless re-entry to the workspace
• Oversee and monitor visitors to enhance security, while facilitating an effortless check-in process
• The workspace analytics include contact tracking, monitoring usage rates, and the novel idea of pinpointing “Zombie meetings” to improve and elevate workspace productivity

Pricing

Available on request

10

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Best workplace management platform with solutions for space management, maintenance, and employee engagement.

Best for: Small and medium companies

Spacewell workplace management software stands as a comprehensive solution for organizations, streamlining multiple aspects of workplace operations and management. In maintenance management, Spacewell provides tools to plan, monitor, and optimize building maintenance and costs. The software addresses both unplanned and preventive maintenance promptly, manages assurance documents centrally, and ensures building compliance with inspection checklists.

What Makes It Unique?

The unique thing about Spacewell is the Work Order Management module, which provides a robust solution for organizations to effectively manage their workplace operations. Additionally, the platform’s real-time and historical dashboards offer invaluable insights, enabling organizations to closely monitor performance and adherence to Service Level Agreements (SLAs). With Spacewell, businesses are empowered to stay ahead, ensuring smooth and efficient workplace operations.

Key Features

• Provides tools for visualizing, assessing, and enhancing space distribution and use
• Directs employees with Intelligent Navigation using live sensor insights and assists them in identifying cozy areas with preferred features
• Boosts employee interaction using an app designed to find spaces, colleagues, and details
• Meets varied business needs by synchronizing real-time data across different devices
  Collaborates with multiple external systems and platforms for a unified management approach

Pricing

Available on request