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Managing human resources in enterprising businesses is vital to ensure that employees are taken care of, and their affairs are properly managed. Benefits administration software provides the platform for a smooth and professional system of managing human resources. Specifically, payroll software can help you save more than 40 productive hours every year.
Here we will give you a list of the top 20 best benefits administration software, but first, let us look at their purpose in making business administration simple and efficient.
Have a look at our article on employee recognition software to understand how you can create a holistic workplace environment through recognition initiatives.
1 What is Benefits Administration Software?
A benefits administration software is a digital platform that enables employers to efficiently track and manage employee benefits including salaries, medical insurance, vacations, paid and parental leave, and retirement accounts.
Unlike paper-based management solutions, benefits administration software empowers employers to manage their employee benefits and payroll and provides easy-to-use portals to navigate and adjust their choice of benefits – all done securely, rapidly, and cost-effectively.
2 Overview of the top 20 Benefits Administration Software
- Infor – Comprehensive and fully-loaded Enterprise Resource Planning software
- Rippling – Powerful, All-in-One Suite, offering 500+ integrations
- Ascentis – The flexible software, offering business-specific solutions
- SAP SuccessFactors – Delivering high-level efficiency with a unique emphasis on employee experience
- Benefit focus – AI and data-driven platform, simply and intuitively designed
- Gusto – Intuitive and all-inclusive, with a focus on automating time-intensive tasks
- ADP – Unmatched in global payroll and HR
- Paycor – Offers industry-specific HR management solutions
- BambooHR – Breaks down complexities of HR management to deliver automation and efficiency
- Zenefits – Streamlines workflow to save time and money
- GoCo – Organise teams through deep integration with apps already in use
- Fractal – Powered by AI and machine learning to enable predictive insights
- PeopleKeep – Powerful software solution for small businesses
- Namely – Designed for mid-sized businesses to automate and fast-track HR management
- BerniePortal – Known for its educational resources for HR teams and employees
- Criterion – for mid-sized companies, makes employee management scalable and intuitive
- UKG Pro – Create streamlined workflows and receive AI-based predictions about employees
- Isolved – Serves all sizes of business, with customized solutions for each
- Paychex Flex – Fully-stacked HR management platform with 24/7 customer support
- Paylocity – All-in-one HR management suite that is intuitive and user-friendly
3 Comparison Criteria
We used the following criteria in order to determine what the “best benefits administration software” are:
3.1 User interface
An interface that is user-friendly, intuitive and nice to look at allows for quick navigation across platforms and streamlining workflows.
3.2 Usability
Usability refers to the support a company provides when setting up its benefits administration software for a client, which includes long-term tech support, video tutorials, and open communication channels between the company and client.
3.3 Integration Capacity
To be truly useful, benefits administration software needs to be able to integrate with applications that are already being used by teams, which allows for seamless adoption without disrupting workflows.
3.4 Value for Money
Investment into software should yield good returns in terms of long-term monetary gains, overall streamlining of workflows, and work efficiency.
4 Features of Benefits Administration Software
Here are some common features you should look for in any benefits software:
4.1 Cloud Backup
This software is built on remote servers which enable powerful cloud computing benefits such as worldwide team collaboration, benefits partnerships, global payroll features, flexible scalability based on business needs, and high-end security features.
4.2 Quick and Easy Set-Up
From initial assessments to after-care services, the software provider should ensure a smooth set-up, getting clients’ businesses up and running within 3 weeks.
4.3 Robust Capabilities
Other exceptional features of benefits administration software include time-tracking frameworks and flexible coverage options, so tracking employee work hours and managing insurance coverage becomes a breeze.
4.4 Record-Keeping
This includes hours worked and overtime, attendance, choice of benefits packages, performance overviews, and salary information including bonuses. Say goodbye to spreadsheet recordkeeping and hello to automated, data-driven record keeping.
4.5 Customer Support
World-class customer support is fast becoming a staple in the software servicing industry, with benefits administration software companies curating customer support teams to help clients every step of the way. Generally, 24/7 chat support, rapid on-call support, and a plethora of FAQs are available on their websites.
5 The Best 20 Benefits Administration Software List
5.1 Infor - Comprehensive and fully-loaded Enterprise Resource Planning software
Infor is an industry-leading, cloud-based software platform that develops business solutions for specific industries including aerospace, fashion, automotive, and healthcare.
Unique features of Infor include Birst Networked BI, which is an embedded analytics tool that connects data seamlessly and enables rapid dissemination of information to anyone on the network, allowing for making informed decisions. With Unified View, marketing, support, and sales teams can work together and access critical information from each department, enabling brilliant collaboration options. Infor’s benefits administration software is priced varyingly, depending on the size of your business, and you can request a quote from their webpage.
5.2 Rippling - Powerful, All-in-One Suite, offering 500+ integrations
Built on the first Unified Workforce Platform, Rippling hosts more than 500 integrations in their benefits administration software, allowing for a one-stop-shop solution for business owners looking for clean, all-around software to manage their HR needs.
What sets Rippling apart as one of the best benefits administration software is its powerful data visualization tools that can create visual representations of important data such as employee turnover and compensation trends, which allows decision-makers to make critical, informed decisions with confidence.
Rippling starts at $8 a month per employee, which is competitively priced compared to other alternatives.
5.3 Ascentis - Flexible software, offering business-specific solutions
Ascentis was founded in 1980 and has since been on a successful trajectory to dominate the HRM scene. Boasting a complete suite of HR management tools, its employee benefits administration software is aimed at businesses of all sizes and offers modular servicing so you only purchase specific tools that your business needs. With time as the business expands, Ascentis can seamlessly add more modules to your plan without hassle.
Ascentis prides itself on providing leading employment compliance regulations, so you never have to worry about related legal matters. Furthermore, Ascentis offers real-time learning resources for employees to utilize anywhere, anytime.
Ascentis charges clients between $16-22 per employee per month, depending on chosen modules.
5.4 SAP SuccessFactors - Delivering high-level efficiency with a unique emphasis on employee experience
SAP is a leading software company, with over 230 million cloud users and a cloud portfolio of over 100 solutions, making it the largest and most comprehensive business solutions provider in the market right now.
SAP SuccessFactors keeps HR solutions at its forefront, with Employee Central, which is a centralized solution connecting HR to all facets of the cloud-based software. Further ease of access is provided to employees by making it easier to reach out to HR through phone, email, and chat, all accessible through the SuccessFactors portal.
SAP SuccessFactors is a costly solution, amounting to $85 per year for up to 100 people, excluding set-up costs. However, customers say SAP SuccessFactors provides good ROI and proves to be a good investment.
5.5 Benefitfocus - AI and data-driven platform, simply and intuitively designed
With over 150,000 clients and growing, Benefitfocus hosts the largest number of benefits partners, integrated into their platform.
Benefitfocus streamlines its benefit enrolment processes by providing enrolment portals and administrative capabilities. It was awarded the Leader in Benefits Management Software Award in 2020 and continues to outshine in the growing employee benefits administration software market.
Benefitfocus costs between $2-4 per month per user.
5.6 Gusto - Intuitive and all-inclusive, with a focus on automating time-intensive tasks
A fully-fledged HRM platform for small to medium-sized businesses, Gusto provides a toolkit of all essential business management tools to fully automate your business.
Key differentiating features of Gusto include the option to avail of a one-month free trial before full implementation. It also eliminates mindless tasks like data entry and form filling to give time back to employees to invest in meaningful tasks.
Gusto offers three subscription plans, ranging simple, plus, and premium. Price ranges from $40 per month to exclusive pricing based on need.
5.7 ADP - Unmatched in global payroll and HR
Having been listed among FORTUNE magazine’s “World’s Most Admired Companies” for 16 consecutive years, ADP outshines as the world’s foremost HR management solutions providers.
ADP offers a host of management solutions. They are one frontrunner in business outsourcing, and dynamic analytics, delivering unparalleled data-driven insights to your dashboard so you can make impactful decisions.
ADP works with companies to determine the best price for their services.
5.8 Paycor - Offers industry-specific HR management solutions
Paycor has two key features that differentiate it from the rest. It provides a user-friendly learning platform for employees, where they can access skill-building resources from any internet-connected device. It further centralizes all HR tasks into one platform, eliminating the need to log in to multiple portals to accomplish essential tasks.
Paycor is slightly pricy, with their basic package starting from $99 a month, plus $5 per employee.
5.9 BambooHR - Breaks down complexities of HR management to deliver automation and efficiency
BambooHR provides an app marketplace that can be leveraged to utilize required applications seamlessly. It also provides a suite of self-enrollment and onboarding features that enable employees to swiftly take care of their needs.
Price is determined by quote; however, users note that pricing is very reasonable with a high ROI.
5.10 Zenefits - Streamlines workflow to save time and money
While it has only been around since 2013, Zenefits has quickly proven to be a serious competitor for the title of best benefits administration software.
Zenefits is primarily aimed at small and mid-sized businesses, providing a large catalog of functions including, document and people management, hiring, and benefits management. What makes it special is its focus on employee self-service, allowing employees to manage their affairs and feel a sense of transparency and agency.
Priced at $5 a month per employee.
5.11 GoCo - Organise teams through deep integration with apps already in use
Founded in 2015, GoCo is on a mission to support small businesses with great needs.
GoCo offers cost-effective plans for budding businesses and includes industry-leading solutions for employee records management by centralizing this information to make data acquisition fast and easy. It also offers to sync with existing benefits administration software to deliver a modular and cost-effective solution
GoCo starts at $5 per employee per month.
5.12 Fracttal - Powered by AI and machine learning to enable predictive insights
What sets Fracttal apart is its asset management solutions, coupled with benefits administration and HR management.
This allows Fracttal to provide unique solutions for physical assets as well as human resource management, thereby ensuring all your assets are accounted for. With deep AI integration, Fracttal delivers powerful insights and timely alerts for managers to take action and prevent crises.
Fracttal is priced at $51 per employee per month.
5.13 PeopleKeep - Powerful software solution for small businesses
PeopleKeep keeps things simple with its Benefits Administration solutions, offering a respectable suite of options to choose from. While it is not comprehensive enough for large businesses, it makes up for its shortcomings by providing cost-effective software, intuitive UI, and flexible health plan options.
Pricing starts at $45 per month with a $150 initial fee.
5.14 Namely - Designed for mid-sized businesses to automate and fast-track HR management
A cloud-based platform for mid-sized companies, Namely handles payroll, time and attendance, benefits, and talent using a suite of interconnected modules.
Along with time-saving elements like individual dashboards, document management, and storage, it also has extra tools for typical HR tasks like employee profile configuration, event and activity tracking, and access control.
Namely, it costs $12 per month per employee for its basic package.
5.15 BerniePortal - Known for its educational resources for HR teams and employees
Although BerniePortal is like your standard, all-encompassing HRM solution, it has a key feature that sets it apart. It offers BernieU, a digital database of educational resources for HR managers to make them even better at their jobs. BernieU functions as a free additional benefit to the vast administration platform BerniePortal provides.
BerniePortal’s simplest package is free, while its standard package is priced at $11 per month per employee.
5.16 Criterion - for mid-sized companies, makes employee management scalable and intuitive
Criterion has been providing digital business solutions since 1984, with a focus on scalability. With tools such as benefits management, employee self-service, and comprehensive human resource management, Criterion is fully stacked to meet your company’s needs and then some.
Using data-driven reports, users gain insights into employee work trends, enabling leadership to make more informed decisions.
Criterion’s pricing is dependent on quotations.
5.17 UKG Pro - Create streamlined workflows and receive AI-based predictions about employees
In addition to a host of HR-related solutions, UKG Pro offers machine learning and AI analytics to optimize workflows, understand employee work habits, and design efficient action plans to tackle inefficiency and drive growth.
UKG Pro relies on AI to generate in-depth employee insights which can help to improve performance, identify top performers, and hire high-quality employees. UKG Pro costs between 24-35 dollars per employee per month.
5.18 Isolved - Serves all sizes of business, with customized solutions for each
Isolved leans on its All-in-One software suite, People Cloud, to deliver an all-encompassing experience without ever having to leave the platform. From recruitment to employee analytics and core HR tasks, People Cloud simplifies and unifies the HR experience for both managers and employees.
While Isolved provides many tools, it is also priced higher. Pricing information can be obtained through quotations
5.19 Paychex Flex - Fully-stacked HR management platform with 24/7 customer support
As a cloud-based HR and payroll system with the capacity to handle thousands of employees, Paychex Flex dominates the benefits administration software landscape with comprehensive HR management offerings and world-class customer service.
Paychex Flex automates many menial tasks such as tax calculation, attendance keeping, and numerous accounting procedures to save time and resources. It further proves its powerful capabilities by being scalable and modular enough to handle the growing pains of a company, as it goes from being a small business to a large enterprise.
It is priced at $59 per month plus $4 per employee per month.
5.20 Paylocity - All-in-one HR management suite that is intuitive and user-friendly
Paylocity is flexible enough to work with all kinds of businesses, whether they be small or large. In addition to providing staple HRM features, Paylocity boasts state-of-the-art security measures and encryptions on its cloud services, with consistent real-time backups and data handling. Furthermore, user experience is consistently updated to improve employee retention and satisfaction.
Paylocity costs between $12-20 per employee per month.
6 FAQs
- · What is Benefits Administration Software?
It is a software solution that HR managers and employees can use seamlessly to manage benefits packages. Top benefits administration software incorporates a host of features, including but not limited to, global payroll facilitation, AI-driven record keeping and data analytics, time-tracking, and HRM streamlining.
- · Which platforms do you use for Benefits Administration Software?
There are many options to choose from such as the one listed. A few of the best platforms are Zenefits, Paylocity, Gusto, BambooHR, and Criterion.
