1. The 11 Best Project Portfolio Management Software 2023
1.1 Proggio -best for portfolio, program and work management
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- The project management tool is SaaS based and completely online.
- Users report a built project being easy to update and maintain.
- You can create dependencies between projects to see its impact on the timelines.
- It's difficult to present timelines on virtual calls.
- Fairly recent entrant to the marketplace, so there are a few bugs that are being resolved.
1.2 Mavenlink-best for project resource management
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- Mavenlink gives users a real-time view of project burn rates, utilization (billable vs. non-billable).
- The reporting functionality is extensive and gives absolute visibility to projects, programs, resources and the portfolio as a whole. This data lets you set your KPIS and make better informed decisions.
- Useful to Project Management Offices to assess project feasibility and decide on the kind to file and pipeline.
- Users can’t see the budget in hours or dollars. This complicates attempts to understand the project burndown.
- At times the tool is slow but this is a downside to most tools and not something to worry about unduly.
1.3 Planview- best for project portfolio and work management
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- Planview lets you customize project or program lists.
- Options are available to add and modify fields to any project features.
- Reporting capabilities are robust, extensive and detailed.
- It can take time before you can find the tool user friendly. A few users have reported that the UI could be a bit more smoother to navigate.
- You’ll need to learn project costing to get the most out of the costing module. You cannot just go into it with kid gloves.
1.4 Monday.com- Best for Teamwork
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- It is easy to create workflows using the Boards.You can add participants, and follow team and task progress.
- Besides the web-based platform, Monday.com’s desktop and mobile versions work just as well to send out notifications. You are sure to not miss any thread that you’re tagged in.
- There is flexibility in visualizing project data.
- The tool is missing repeating or scheduled tasks.
1.5 Celoxis- Best for enterprise project management offices
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- It's a centralized server solution, which makes it easy to plan and manage the entire portfolio as well as individual projects.
- Easy learning and onboarding.
- The internal reporting and export options are varied.
- Smaller teams will find the interface slightly heavy because you can’t turn off features that you won’t be using.
- The timesheet options could have been a bit more customizable and quicker to complete.
1.6 Workfront -best for work management
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- Responsive, helpful and friendly support teams.
- Integrates easily with existing software.
- Easy to create and share tasks and projects within the platform.
- One user reported it to take time to further customize the workfront platform but post that, no problems were reported.
1.7 Gensight- best for portfolio management
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- Integrated system that combines Portfolio Management, Resource Management & Time Tracking
- Accurate Risk and Value Analysis
- Rigidity in changing attributes for portfolio administrators.
1.8 GanttPro- best for project planning
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- It's easy to set milestones and tasks and assign them to your team. The Gantt chart brings clarity to the project’s progress of the project and can be changed at any time.
- Project managers and PMO directors can monitor team workloads and how much of the budget is being spent, and where.
- Dragging and dropping task is clean and easy. You can add resources including people and materials.
- The reporting needs further work, and should expand to include executive status reports, or burndown and burn-up charts.
- The platform initially takes some getting used to.
1.9 Nifty- best for streamlining work operations
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- The NiftyPM UI is intuitive and easy to get onto.
- Helpful and accessible tech support.
- The task panel is well organized. It also simplifies adding files to tasks, inserting comments and making changes on the fly.
- The cloud-based software can drag a bit at times but nothing out of the ordinary for software.
1.10 Favro- best for collaborative project planning
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- There are lanes, groups, automation, and tagging to separate tasks and make them more manageable on Favro.
- Easy to update cards and add comments and attachments to them.
- Multiple assignees can be on one card, not to mention how similar the card is to Sticky notes.
- The customer experience was poor when billing and renewal came around. A user reported that it was not possible to downgrade the plan. The only option was to cancel the subscription and risk losing access to Favro.
1.11 LiquidPlanner- best for project management
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- You can adjust the functionality and set priorities to understand the impact of change-ups or actions.
- You can easily set up hierarchy to control the project’s execution, delivery and closing.
- Project planners will find the tool simple in terms of assigning tasks, adding time estimates and viewing the result on Gantt charts.
- The workspace does not auto-save 90% of the time which means you may lose some details and have to start afresh.