1. What is employee scheduling software and why is it essential?
Employee scheduling software helps you manage employee work schedules. It allows you to see upcoming work schedules, track hours worked, and collaborate with co-workers. It also lets you view reports on individual performance and team productivity. The software can help managers and team leaders to plan work schedules and keep track of your employees’ availability. Assign tasks and projects to your employees, who can see their assignments and task priorities on the dashboard conveniently. You can even add shift rotations or create recurring shifts.An efficient employee scheduling software can help you avoid common scheduling mistakes that many businesses make such as employees working too many hours, inaccurate shift rotations, overworking specific employees, not properly scheduling employees’ breaks and more.2 Overviews Of The 20 Best Employee Scheduling Software
Monday.com | Best employee scheduling software for simple weekly schedules |
Paycor | Best employee scheduling software for HR integration |
Saviom | Best best employee scheduling software for larger businesses |
OpenSimSim | Best employee scheduling software for employee managers |
Rotageek | Best employee scheduling software for intelligent scheduling |
Tanda | Best employee scheduling software for busy and demanding organizations |
7Shifts | Best employee scheduling software for restaurants |
Humanity | Best employee scheduling software for time clocking |
Sling | Best employee scheduling software for absence management |
Calamari | Best employee scheduling software for leave management |
actiPlans | Best employee scheduling software for leave management |
QuickBooks Time | Best employee scheduling software for QuickBooks users |
Factorial | Best employee scheduling software for employee empowerment |
Homebase | Best employee scheduling software for team management |
Resource Guru | Best employee scheduling software for resource management |
On the Clock | Best employee scheduling software for small teams |
Hot schedules | Best employee scheduling software for shift work |
Connect Team | Best employee scheduling software for medium-sized teams |
Deputy | Best employee scheduling software for Windows users |
Shiftboard | Best employee scheduling software with time-tracking for teams |
3 Selection Criteria
- User Interface
- Usability
- Integrations with other apps
- Value for money:
4 Employee Scheduling Software Features
- Auto-scheduling:
- Payroll tracking:
- Absence management:
- Employee self-service
- Employee profiles
- Time management:
- Analysis and reporting:
5 The Best Employee Scheduling Software List
5.1 Monday.com - Best employee scheduling software for simple weekly schedules
![Monday](https://www.sorryonmute.com/wp-content/uploads/2023/03/29-monday-logo.png)
What makes Monday.com unique?
It allows businesses to create a unique scheduling system that works for their specific needs by building custom workflows and automation. It also offers advanced collaboration features, allowing team members to communicate and coordinate tasks and schedules in real-time. The software integrates with a wide range of other business tools and software, making it easier for businesses to manage employee scheduling and workflow across multiple platforms.Key Features
- Project management features to help you keep your projects on track and organized
- Task management to help keep track of deadlines
- Collaboration features to seamlessly work with co-workers
- Team management features to aid in the management of your team
Pricing
Starts at $8 per user/month. A 14-day free trial is available. A free forever plan with limited features is available.Pros
- Interactive dashboard to monitor tasks
- Additional add-ons allow users to customize the dashboard
Cons
- The mobile application has limited capabilities
- There is no offline mode available
5.2 Paycor - Best employee scheduling software for HR integration
![Paycor](https://www.sorryonmute.com/wp-content/uploads/2023/02/Paycor.png)
What makes Paycor unique?
Paycor stands out for its focus on providing HR and payroll solutions for small and medium-sized businesses. Its cloud-based software offers a range of features for managing HR tasks, including payroll processing, benefits administration, time and attendance tracking, and compliance management.Key Features
- Payroll management helps streamline calculations and save time and money
- Human resources management helps attract and retain top talent, boosts employee productivity, and ensures compliance with labor laws.
- Employee benefits administration to provide competitive employee benefits, save time, and reduces errors.
- Time and attendance tracking to manage employee schedules
- Compliance features to avoid costly penalties and legal issues
Pricing
Starts at $99 monthly on the basic plan with up to 10 employees. Further charges apply to add more employees. There is no free trial.Pros
- The ease of use and the ability to onboard users
- Comprehensive HR and payroll management features
- Mobile Friendly
Cons
- Integration options are limited
- Reporting lacks customization
5.3 Saviom - Best best employee scheduling software for larger businesses
![Saviom](https://www.sorryonmute.com/wp-content/uploads/2022/05/saviom.png)
What makes Saviom unique?
This software has powerful forecasting capabilities that use advanced algorithms to provide businesses with accurate predictions of future workforce demand, enabling them to proactively plan for the future. Saviom also offers resource allocation and project management tools, allowing businesses to easily assign resources to projects and track progress in real-time.Key Features
- Workforce planning to anticipate and plan for staffing needs and optimize workforce productivity,
- Project management to improve collaboration and communication among employees
- Resource management to aid in the optimization of resources
- Scheduling features to allow businesses to schedule and assign tasks and projects effectively
Pricing
Available through consultation appointments.Pros
- The Gant chart view makes it simple for everyone to get a snapshot of resource utilization.
- Great customization options
- The user interface is extremely simple
Cons
- Cost might be steep for smaller organizations.
5.4 OpenSimSim - Best employee scheduling software for employee managers
![OpenSimSim](https://www.sorryonmute.com/wp-content/uploads/2022/08/OpenSimSim.png)
What makes OpenSimSim unique?
It offers a range of features specifically designed for small and medium-sized businesses in the hospitality, retail, and healthcare industries. What makes OpenSimSim stand out is its easy-to-use interface and customizable scheduling options, which allow businesses to create and manage employee schedules with ease.Key Features
- Scheduling features to minimize errors and assign tasks effectively
- Time and attendance tracking to ensure optimization of employees' schedules
- Labor compliance features to help businesses avoid costly penalties and legal issues
- Communication features to aid communication among employees
Pricing
Pricing starts at $12.99 per location. A free forever plan is available with limited features.Pros
- Free for up to 75 employees
- Real-time labor cost tracking to help manage and optimize labor expenses
- Customizable settings to suit the unique needs of different businesses and industries
Cons
- Limited features compared to some of its competitors
- Limited customization options for reports and analytics
5.5 Rotageek - Best employee scheduling software for intelligent scheduling
![Rotageek](https://www.sorryonmute.com/wp-content/uploads/2022/08/Rotageek.png)
What makes Rotageek unique?
The software uses advanced algorithms to create employee schedules that match the unique needs of the business. It takes into account factors like employee availability, skills, and business demand to create the optimal schedule. This helps to minimize labor costs and ensure that businesses have the right staff in place at the right time.Key Features
- Scheduling features to help minimize errors, ensure timely completion of tasks and optimize resource allocation.
- Workforce management to improve employee engagement and retention
- Demand forecasting features to gauge future demand for products or services and plan and allocate resources accordingly
Pricing
Pricing is available in consultation.Pros
- Easy-to-use interface with drag-and-drop functionality
- Real-time visibility into employee availability, shift swaps, and time-off requests
Cons
- Users have reported issues with the mobile app,
- Limited availability of integrations compared to other scheduling software providers
5.6 Tanda - Best employee scheduling software for busy and demanding organizations
![Tanda](https://www.sorryonmute.com/wp-content/uploads/2022/08/Tanda.png)
What makes Tanda unique?
The software is easy to use and navigate, even for businesses with little or no experience in workforce management. Another factor that makes the software unique is its powerful time and attendance tracking features. The software provides real-time data on employee attendance, allowing businesses to track hours worked, identify absenteeism, and reduce the risk of payroll errors.Key Features
- Time and attendance tracking to help businesses monitor employee attendance and work hours accurately
- Scheduling to aid businesses in minimizing errors and assigning tasks effectively,
- Employee engagement features to improve employee morale and satisfaction
Pricing
Pricing is available in consultation. A 14-day free trial is available.Pros
- Simplifies the scheduling process and makes it easier to create and manage schedules
- The software tracks employees' attendance and can automatically calculate the hours worked, making it easier to manage employee payroll
Cons
- Offers Limited customization options
- Has limited integration options
5.7 7 shifts - Best employee scheduling software for restaurants
![7shifts](https://www.sorryonmute.com/wp-content/uploads/2022/08/7shifts.png)
What makes 7shifts unique?
One of the main factors that make 7shifts unique is its industry-specific focus. The software is designed specifically for restaurants, with features tailored to the unique needs and challenges of the food service industry. The software features an intuitive interface and user-friendly design, making it easy for businesses of all sizes to navigate and use effectivelyKey Features
- Employee scheduling allows businesses to create and manage employee schedules easily
- Labor management helps businesses manage labor costs effectively, and reduce compliance-related risks and challenges
- Time and attendance tracking features enable businesses to monitor employee attendance and work hours accurately
Pricing
Pricing starts at $19.99 per month. A free forever version is available with a limited ten users.Pros
- Intuitive scheduling tools
- User-friendly interface
- Time clock integration
Cons
- No built-in payroll management
- Limited third-party integrations
5.8 Humanity - Best employee scheduling software for time clocking
![Humanity](https://www.sorryonmute.com/wp-content/uploads/2022/08/Humanity.png)
What makes Humanity unique?
Humanity has powerful scheduling features, including the ability to create custom shift templates, set overtime rules, and manage employee availability and time off requests. The software also offers advanced reporting and analytics tools, allowing businesses to track labor costs and identify trends and insights to improve their workforce management.Key Features
- Employee scheduling to help businesses create and manage employee schedules efficiently
- Time and attendance tracking to monitor employee attendance and work hours accurately
- Leave management features allow businesses to manage employee leaves effectively
Pricing
Pricing is available on request .Pros
- User-friendly interface
- Leave management and time-off tracking
- Shift trading and communication tools
Cons
- Limited reporting capabilities
- No built-in payroll management
- Some features require manual input
5.9 Sling - Best employee scheduling software for absence management
![Sling](https://www.sorryonmute.com/wp-content/uploads/2022/08/Sling.png)
What makes Sling unique?
What sets Sling apart from other scheduling software is its ability to automatically generate schedules based on the availability of employees and the requirements of the business. This saves managers time and ensures that the schedules are optimized for the needs of the business. It also offers a number of communication features such as group messaging and task assignment to ensure that everyone on the team is on the same pageKey Features
- Accurately track employee attendance and reduce the risk of time theft or buddy punching with time and attendance tracking
- Improve employee satisfaction by providing consistent and fair scheduling practices with the employee scheduling features.
- Streamline payroll processing and save time on manual calculations with labor cost management features
Pricing
Pricing starts at $1.70 per user/month. There is a free version available with limited features.Pros
- Robust scheduling tools
- Time clock integration
- User-friendly interface
Cons
- No built-in payroll management
- Limited customization options
5.10 Calamari - Best employee scheduling software for leave management
![Calamari](https://www.sorryonmute.com/wp-content/uploads/2022/08/Calamari.png)
What makes Calamari unique?
Calamari's leave management feature is particularly noteworthy, as it allows employees to request time off and managers to approve or deny requests with just a few clicks. The software also allows for a variety of integrations with other HR tools, including Zapier, Slack, and Google Calendar, making it a versatile and comprehensive solution for businesses of all sizesKey Features
- Keep track of your employees' time off requests and approvals with ease using the leave management system.
- Eliminate the hassle of manual timekeeping with time and attendance tracking
- Employee scheduling features
Pricing
Pricing starts at $1.70 per user per month. A free forever version is available with limited features.Pros
- User-friendly interface
- Time and attendance tracking
- Integrations with popular payroll and HR tools
Cons
- Limited budgeting and labor cost tracking
- Some features require manual input
5.11 actiPlans - Best employee scheduling software for leave management
![actiPlans](https://www.sorryonmute.com/wp-content/uploads/2022/08/actiPlans.png)
What makes actiPlans unique?
actiPlans is known for its efficient leave management features that allow employees to book leave and receive automatic approval through smart scheduling, leave balance is automatically calculated and adjusted accordingly. Employers can also view leave requests with ease.Key Features
- Leave management to easily track employee absences
- Absence tracking allows you to keep an accurate record of employee time off,
- Team scheduling features make it simple to create and manage employee schedules, ensuring that everyone knows when they're working and reducing the likelihood of scheduling conflicts
Pricing
Pricing starts at $1.50 per user/month. There is a free forever version with limited features.Pros
- Intuitive leave management tools
- User-friendly interface
- Time and attendance tracking
Cons
- Limited scheduling tools
- No built-in payroll management
5.12 QuickBooks Time - Best employee scheduling software for QuickBooks users
![QuickBooks Time](https://www.sorryonmute.com/wp-content/uploads/2022/08/Quickbooks-Time-1.png)
What makes QuickBooks Time unique?
QuickBooks time allows employees to manage team projects through the software. Employees can track their time, schedule their work, and tick off projects all in one place. This creates a streamlined workforce with minimal errors.Key Features
- Keep track of employee work hours accurately and efficiently with the time tracking feature.
- Integrate payroll systems seamlessly to simplify the payment process and reduce errors.
- Create and manage employee schedules with ease, ensuring that all shifts are covered and everyone is on the same page
Pricing
Pricing starts at $20 per month. A 30-day free trial is available.Pros
- Time and attendance tracking
- User-friendly interface
Cons
- Limited customization options
- No leave management features
5.13 Factorial - Best employee scheduling software for employee empowerment
![Factorial](https://www.sorryonmute.com/wp-content/uploads/2022/08/Factorial.png)
What makes Factorial unique?
Factorial's unique features include employee onboarding, task delegation, and performance management tools that allow managers to easily monitor employee performance and provide feedback. Its recruitment module simplifies the hiring process by creating job postings, managing candidate applications, and scheduling interviews.Key Features
- Human resources management to help HR teams save time and work more effe
- Time and attendance tracking to reduce errors and save time during payroll
- Employee benefits administration feature to ensure that all benefits are properly managed and distributed
Pricing
Pricing starts at $4 per employee/month. A 14-day free trial is available.Pros
- Robust HR management features
- User-friendly interface
- Integrations with popular payroll and HR tools
Cons
- Limited scheduling tools
- No built-in payroll management
5.14 Homebase - Best employee scheduling software for team management
![Homebase](https://www.sorryonmute.com/wp-content/uploads/2022/08/Homebase.png)
What makes Homebase unique?
Homebase has the ability to integrate with popular point-of-sale systems, allowing businesses to track sales and labor costs in real-time. Homebase also offers features such as team communication, task management, and shift swapping, all within an easy-to-use interface. Another unique aspect of Homebase is its ability to automate labor law compliance, alerting managers of potential violations and helping to ensure that businesses stay compliant with local and federal labor laws.Key Features
- Time and attendance tracking to keep track of your employees' time and attendance with ease
- Employee scheduling to help create efficient and effective schedules that meet the needs of your business and employees
- Team communication features to communicate quickly and easily with your team
Pricing
Pricing starts at $14 per month/location. There is a free forever version available with limited features.Pros
- Robust scheduling tools
- Time and attendance tracking
- Communication tools for teams
Cons
- No built-in payroll management
- Limited reporting capabilities
5.15 Resource Guru - Best employee scheduling software for resource management
![Resource-Guru](https://www.sorryonmute.com/wp-content/uploads/2022/08/Resource-Guru.png)
What makes Resource Guru unique?
The software provides a bird’s eye view of the availability of resources, including their skill sets, vacation days, and availability for project assignments, making it easy to allocate and manage resources efficiently. Another unique feature of Resource Guru is its powerful reporting and analytics tool, which enables users to generate custom reports to track resource utilization, availability, and overall team performance.Key Features
- Resource scheduling to efficiently schedule resources to maximize productivity and minimize downtime.
- Team collaboration features to ensure a smooth workflow.
- Time tracking features to increase transparency and accountability
Pricing
Pricing starts from $2.50 per user/month. A 30-day free trial is available.Pros
- User-friendly interface
- Resource management features
- Customizable reporting
Cons
- No built-in time and attendance tracking
- Limited budgeting and labor cost tracking
5.16 On the Clock- Best employee scheduling software for small teams
![](https://www.sorryonmute.com/wp-content/uploads/2022/11/EZClocker.png)
What makes On the Clock unique?
OnTheClock offers a variety of time tracking options including web-based clock-in/out, mobile app, and even text messages. This versatility allows employees to clock in and out using their preferred method, making the time tracking process more convenient and efficientKey Features
- Time and attendance tracking feature to simplify the process of recording employee work hours
- Employee scheduling feature allows managers to create schedules quickly and efficiently, ensuring optimal coverage and reducing conflicts
- Payroll integration features eliminates the need for manual calculation and data entry, saving time and reducing errors
Pricing
Pricing starts at $30 per month. A 30-day free trial is available.Pros
- User-friendly interface
- Integration with popular payroll tools
- Customizable reporting
Cons
- No leave management features
- No built-in HR management features
5.17 Hot schedules - Best employee scheduling software for shift work
![Hot-schedules](https://www.sorryonmute.com/wp-content/uploads/2022/08/Hot-schedules.png)
What makes Hot Schedules unique?
The platform offers a mobile app that allows employees to manage their schedules, swap shifts, and communicate with colleagues, making it easy for businesses to keep track of employee attendance and prevent scheduling conflicts. HotSchedules also provides powerful forecasting and labor management tools, allowing managers to forecast labor needs and make informed staffing decisionsKey Features
- Employee scheduling to make it easier for employers to create and manage employee work schedules, assign shifts, and make changes in real-time
- Time and attendance tracking to help employers to accurately track employee working hours, including clock-in and clock-out times, breaks, and overtime
- Communication features like in-app messaging, group chat, and push notifications to keep everyone informed and up-to-date on important information
Pricing
Pricing is available in consultation.Pros
- Robust scheduling tools
- User-friendly interface
- Time and attendance tracking
Cons
- Limited customization options
- Some features require manual input
5.18 Connect Team - Best employee scheduling software for medium-sized teams
![Connect Team](https://www.sorryonmute.com/wp-content/uploads/2022/08/Connectteam.png)
What makes Connect Team unique?
features is its real-time location tracking, which allows managers to see the location of their employees in real-time, making it easier to manage remote teams and allocate tasks. Connect Team also offers an integrated chat platform, which enables seamless communication between employees and managers.Key Features
- Workforce management helps businesses manage and organize their employees' work schedules, time off requests, and other workforce-related activities
- Employee scheduling allows employers to create and adjust schedules based on their needs.
- Time tracking features help monitor employee attendance and track hours worked
Pricing
Pricing starts at $39 per month. A free forever version is available with limited features.Pros
- Time and attendance tracking
- Leave management features
Cons
- No built-in payroll management
- Limited reporting capabilities
5.19 Deputy - Best employee scheduling software for Windows users
![Deputy](https://www.sorryonmute.com/wp-content/uploads/2022/08/Deputy-1.png)
What makes Deputy unique?
Deputy can handle complex scheduling requirements, including shift swapping, time-off requests, and multi-location scheduling. It also offers time and attendance tracking, payroll integration, and communication tools to help managers stay in touch with their teams.Key Features
- Scheduling to help create employee schedules efficiently and accurately, based on factors such as employee availability, skill set, and business needs
- Time and attendance tracking to allow employers to monitor employee attendance and working hours, including late arrivals, early departures, and time off.
- Workforce management features to help manage various aspects of the workforce, including hiring, training, performance evaluation, and employee engagement
Pricing
Pricing starts at $2.50 per user/month. There is a minimum requirement of $10 spend per month.Pros
- Time and attendance tracking
- User-friendly interface
- Leave management features
Cons
- Limited customization options
- Limited budgeting and labor cost tracking
5.20 Shiftboard- Best employee scheduling software with time-tracking for teams
![Shiftboard](https://www.sorryonmute.com/wp-content/uploads/2022/08/Shiftboard.png)
What makes Shiftboard unique?
The software's advanced scheduling tools include auto-scheduling, which helps to eliminate scheduling conflicts and saves time for managers. Shiftboard's compliance management features help businesses ensure that they are following labor laws and regulations. This includes features such as setting scheduling rules and limits, tracking employee certifications and licenses, and generating reports to ensure compliance.Key Features
- Workforce scheduling to help businesses to plan and organize employee schedules, assign tasks effectively, and reduce scheduling errors
- Team communication to enable teams to collaborate, communicate and stay connected in real-time, ensuring smooth operation and effective teamwork
- Reporting features allow allow managers to view and analyze data on employee productivity, hours worked, attendance, and other metrics, helping them make informed decisions and improve workforce management processes
Pricing
Pricing is available in consultation.Pros
- User-friendly interface
- Time and attendance tracking
- Customizable reporting
Cons
- No built-in payroll management
- Limited customization options
6. FAQs
- What is the best work schedule app?
- Is there an app for scheduling employees?
- How can I schedule my employees for free?