8 Virtual Workplace Software Tools to Boost Your Team’s Productivity

In today’s increasingly digital world, virtual workspace software is a must-have for any organization wishing to streamline operations and maximize productivity. With countless tools on the market, it can be difficult to decide which one is best suited to your business.

To help you make an informed decision, we’ve compiled a list of the top eight virtual workspace software tools along with our selection criteria for choosing the perfect fit. Ready to create your own virtual office? Let’s dive in!

• Understand the basics of Virtual Workspaces and how they can help elevate your business through our article.
• Check out our comprehensive review of the popular coworking platforms Focusmate and Code42 to see if it will be the perfect addition to your business.
• The best  virtual co-working spaces  to help elevate your business

1. What is Virtual Workspace Software?

Virtual workspace software is a type of platform designed to enable teams to collaborate and work together remotely. It provides users with virtual office space, allowing them to access files, share documents, communicate with each other and work on projects from any location.

The features available vary from platform to platform, but most provide tools for video conferencing, file sharing, and task management. Additionally, they often offer integrations with popular business applications such as Google Workspace and Microsoft 365 . Virtual workspace software can help employees stay productive while working remotely, as well as promote collaboration between team members located in different parts of the world.

2. Overview of the Best Virtual Workspace Software

3. Selection Criteria to Pick the Best Virtual Workspace Software

3.1 Collaboration Features

Collaboration features enable team members to work together more effectively, regardless of their location or device. Features like real-time editing, file sharing, screen sharing, and video conferencing tools allow team members to communicate, collaborate, and share information in real time. This, in turn, helps improve productivity, reduce misunderstandings, and enhance team collaboration.

3.2. Security

It is important to have virtual workplace software with security measures . This helps protect your data from unauthorized access, theft, and cyber-attacks. Choose software that has encryption and secure authentication protocols. This ensures that your data is secure, which helps prevent data breaches, financial losses, and reputational damage.

3.3. Customization

Customization is important as every workplace has its own specific needs in place. A good virtual workplace software will help you create custom workflows, integrate with third-party tools, and create custom dashboards. All this will then help you optimize your workflow , increase efficiency, and improve collaboration.

3.4. Ease of Use

A user-friendly virtual workspace software makes it easier for team members to adopt and use the software effectively. An intuitive user interface, clear instructions, and easy onboarding can help reduce the learning curve and ensure that all team members can use the software effectively.

4. 8 Best Virtual Workspace Software Tools

4.1. Focusmate

Focusmate is a virtual workspace software that helps teams stay focused and productive while working from home. It offers an easy-to-use video conferencing system that allows meetings to be held between team members, letting them connect easily from wherever they are in the world.

The software also features a built-in timer to help keep everyone accountable and on task as well as tools for tracking progress, setting deadlines, and staying organized. Additionally, Focusmate has an intuitive user interface that makes it simple for users to quickly get up to speed with the platform. Whether you're managing remote teams or need a way to stay connected while working remotely, this is an excellent choice for any organization looking for a reliable virtual workplace solution.

Key Features

• Offers live, virtual coworking sessions to help users stay focused and productive
• Provides accountability through virtual sessions with a partner
• Encourages users to stick to a schedule and break tasks into manageable chunks

Price

A free forever plan is available. Plus starts at $6.99/month. Business plans are available on request.

Pros:

• Provides a unique virtual coworking experience that encourages productivity and accountability
• Offers a simple and intuitive interface
• Can be used on any device with an internet connection

Cons:

• May not be suitable for all types of work or all work styles
• Requires an internet connection and a webcam to participate in virtual sessions
• No real-time collaboration features for team members

4.2. Wurkr

Wurkr is an innovative virtual workspace app that helps businesses stay connected and productive with remote teams. It offers a comprehensive suite of features such as secure video conferencing, task management tools, and even time-tracking capabilities. With the help of the intuitive user interface, users can quickly get up to speed on the platform and start working more efficiently.

The software also provides powerful collaboration features such as real-time messaging and whiteboard sharing so that teams can work together in real time from wherever they are in the world. Additionally, Wurkr has built-in analytics capabilities which allow managers to track team performance easily and make sure everyone is staying on task. For businesses looking for a reliable virtual workspace solution, Wurkr is an excellent choice.

Key Features

• Offers a virtual workspace app to facilitate communication and collaboration between remote team members
• Provides a customizable virtual workspace that reflects the branding and culture of the company
• Enables remote teams to work together in real-time with shared workspaces and instant messaging

Pricing 

The monthly plan starts at $4/month/user. Call for more than 250 users.

Pros:

• Offers a customizable virtual office experience that can reflect the branding and culture of a company
• Provides an immersive virtual workspace that facilitates communication and collaboration between remote team members
• Enables remote teams to work together in real-time, with shared workspaces and instant messaging

Cons:

• Requires a stable internet connection and a device with a webcam and microphone to participate effectively
• Can be complex to set up and customize for some users
• No support for advanced project management or task tracking features

4.3. Go Brunch

GoBrunch serves as a great everyday virtual office solution. Instead of text-based communication, users can engage in conversations with colleagues directly, just the way they would in a workplace. Team visibility is also enhanced. You can easily see who is actively working and their respective location within the virtual workspace. The GoBrunch platform facilitates and allows for movement between different virtual rooms, enabling seamless interaction among team members.

The platform also offers the ability to share multiple screens concurrently, promoting collaboration among colleagues. Beyond conventional meetings and co-working areas, GoBrunch supports the creation of webinars and events with a capacity of up to 600 participants.

Key Features

• Virtual lobby for all attendees to wait in before joining the meeting.
• Interactive online meetings with features like file sharing, and virtual whiteboards.
• Breakout rooms for group discussions to help everyone participate and manage larger groups.
• Screen sharing and recording capabilities help carry out seamless discussions
• Engagement features such as polls and quizzes to enhance employee participation.

Pricing 

There are 4 tiers, including the free plan, which allows basic web conferencing. Customizations and extra collaboration tools start at $23.99 per month.

Pros

• It does not require any installation or sign-up for guests to join a meeting
• The platform is multipurpose and can be used for webinars, events, and co-working spaces
• You have the option to customise and brand all spaces
• It has a free version

Cons

• Some features may be a little complicated

4.4 Tandem

If you are looking for a comprehensive virtual workplace software solution that helps businesses stay connected and productive then Tandem is the right fit for you. The platform offers an array of features, such as secure video conferencing capabilities, task management tools, and time tracking.

Additionally, Tandem has powerful collaboration features including real-time messaging and whiteboard sharing to help teams work together in real-time from wherever they are in the world. It also has built-in analytics capabilities so managers can easily track team performance to ensure everyone stays on task. For businesses looking for an efficient virtual workspace solution, Tandem is an excellent choice.

Key Features

• Offers a collaborative workspace that allows users to work together in real-time
• Provides a range of communication tools, including video conferencing, screen sharing, and instant messaging
• Designed for one-on-one collaboration and supports both scheduled and impromptu meetings

Pricing

Free for up to 4 members. Small teams: $49/month, Medium: $99/month & Large: $399/month.

Pros

• Offers a range of communication tools, including video conferencing, screen sharing, and instant messaging
• Designed for one-on-one collaboration, with support for both scheduled and impromptu meetings
• Simple and user-friendly interface

Cons

• May not be suitable for larger teams or more complex projects
• Limited features compared to other virtual workspace software

4.5. Teamflow

Teamflow is an innovative virtual workplace software solution that streamlines collaboration and communication. Users can easily organize tasks and projects, share files securely, and chat with colleagues in real time.

The platform also offers powerful analytics tools to help managers track team performance and ensure everyone stays on task. Teamflow also features video conferencing capabilities so remote teams can stay connected no matter where they are in the world. Plus, its intuitive user interface makes it easy for users to get up and running quickly. If you're looking for a comprehensive virtual workplace software solution that helps keep teams productive and efficient, look no further than Teamflow.

Key Features

• Offers a virtual office experience that enables team members to work together in real-time
• Provides a range of management tools, including task tracking, project management, and team analytics
• Designed to help managers monitor team progress, optimize workflows, and improve team communication and collaboration

Pricing 

One plan $50per user/month

Pros:

• Offers a variety of management tools, including task tracking, project management, and team analytics
• Helps managers monitor team progress and optimize workflows
• Improves team communication and collaboration

Cons:

• More expensive compared to other virtual workspace software
• Limited customization options
• May require technical expertise to set up and manage

4.6. Qube

Qube is a great virtual workplace software solution designed to enhance collaboration, communication, and efficiency in businesses. Its intuitive user interface facilitates quick onboarding and project initiation. It also offers powerful analytics capabilities that enable real-time tracking of team performance.

To ensure data security, the software provides a secure file-sharing platform that eliminates potential security risks. Additionally, its video conferencing feature enables remote teams to stay connected, irrespective of their location. In summary, Qube is an all-encompassing virtual workplace software solution that guarantees productivity and efficiency for teams.

Key Features

• Enables real-time collaboration among users regardless of location or device through a virtual office experience
• Provides a customizable virtual workspace that mirrors the culture and layout of an in-person office
• Facilitates flexible work arrangements, including remote work, hybrid work, and distributed teams

Pricing 

Free

Pros

• Offers a virtual office experience that allows users to work together in real-time, regardless of location or device
• Provides a customizable virtual workspace that reflects the layout and culture of an in-person office
• Designed to facilitate flexible work arrangements, including remote work, hybrid work, and distributed teams

Cons

• Limited management and project tracking features compared to other virtual workspace software
• Customization options may require technical expertise

4.7. Sococo

Sococo is an all-in-one virtual workspace software solution that allows teams to work together in real time, no matter where they are., Users can interact with one another via video conferencing and audio chat, create task boards and assign tasks to team members, as well as manage shared documents and files.

It also offers various collaboration tools, such as shared whiteboards and document annotation capabilities. Sococo is a great choice for teams who need to stay connected while working remotely or on the go.  The intuitive user interface and powerful features like the watercooler chat room make it a good fit as a virtual office for remote teams.

Pricing
10 seat minimum at $13.49/per seat/per month, 100 seat minimum at $24.99/per seat/ per month.

Key Features

• Facilitates remote team members to connect and socialize through virtual social spaces, providing a virtual office experience
• Allows customization of the virtual workspace to align with the layout and culture of a physical office, enhancing the user experience
• Features a variety of communication tools, such as video conferencing, screen sharing, and instant messaging, to enable seamless collaboration and teamwork.

Pros:

• Offers a virtual office experience that includes social spaces for remote team members to connect and socialize
• Provides a customizable virtual workspace that reflects the layout and culture of an in-person office
• Includes a range of communication tools, including video conferencing, screen sharing, and instant messaging

Cons:

• Limited task tracking and project management features compared to other virtual workspace software
• More expensive compared to other virtual workspace software

4.8. Charma

Charma is a virtual workplace software designed to help teams collaborate and manage their work more efficiently. It offers a range of features to help teams streamline their workflows and improve communication, including task management, time tracking, and project management tools.

One of the key features of Charma is its task management system, which allows teams to create and assign tasks, set deadlines, and track progress. The software also includes time-tracking tools, which enable team members to log their time and provide insights into how much time is being spent on each task.

Key Features

• Provides a virtual workspace optimized for task management and productivity
• Includes features for task tracking, time management, and project management
• Helps users stay organized and focused with customization options for different workflows

Pricing

$0 per person/month for up to 4 people, Startup: $8 per person/month for Up to 25 people, Contact for enterprise pricing.

Pros:

• Offers virtual workspace online that is designed to optimize task management and productivity
• Provides a range of features, including task tracking, time management, and project management
• Designed to help users stay organized and focused, with customization options to suit different workflows

Cons:

• Limited communication and collaboration features compared to other virtual workspace software
• No virtual office experience or social spaces for remote team members
• Can be more expensive compared to other task management software.

5. FAQs

• What is a virtual office app?

A virtual office app is a software tool that enables remote teams to work together in a virtual environment by providing access to collaboration tools, communication channels, and other virtual office features.

• Why use a virtual workspace?

There are several reasons to use virtual workspace, including the ability to work remotely, reduce costs associated with physical office space, increase productivity and collaboration among team members, and improve work-life balance.

• What are the disadvantages of virtual offices?

Some of the disadvantages of virtual offices include communication and collaboration issues due to lack of face-to-face interaction, difficulty in establishing a team culture, and challenges in maintaining work-life balance.

• How does a virtual workspace work?

Virtual workspace typically works by providing remote teams with access to a range of collaboration and communication tools, including chat, video conferencing, task management, file sharing, and other virtual office features. These tools enable team members to work together as if they were in the same physical office, regardless of their location.